Booking Administration
As a Dance School Virtual Administrator,
I offer Booking Administration services to manage the entire registration process—from initial inquiries to confirmed enrolments. I ensure every student is placed in the right class, every booking is accurately recorded, and your systems remain organised and up to date.
Process registrations for term classes, drop-ins, trials, and waitlists with precision and care.
✅ Managing Class Enrolments
Match students to the appropriate classes based on age, level, and availability to maximise fit and flow.
📆 Class Schedule Coordination
Send confirmation emails, reminders, and important updates to families.
Notify instructors of new bookings, upcoming trial students, or schedule changes to keep them informed and prepared.
📩 Student & Instructor Communication
🔄 Handling Booking Changes
Manage cancellations, reschedules, and make-up class requests efficiently and empathetically.
Reach out to families after trials, incomplete registrations, or pending confirmations to finalise bookings and offer support.
📞 Follow-Up on Bookings
Link class bookings to payment records and flag any necessary follow-ups to keep accounts current.
💳 Tracking Payment Status
Keep your studio management platform clean and up-to-date with accurate student and enrolment data.
🗂️ System & Database Management
Effective booking administration keeps your classes full, your records accurate, and your families and instructors aligned. I handle the behind-the-scenes logistics—so you can focus on your dancers and your studio.