Document & Database Management
As a Dance School Virtual Administrator,
I provide comprehensive Document & Database Management services to keep your studio organised, compliant, and running smoothly. From student records to instructor certifications, I ensure everything is securely stored, up-to-date, and easily accessible when you need it.
Create and maintain a structured digital filing system for all studio documents.
Sort and label registration forms, permission slips, payment records, and communications.
📁 Digital File Organisation
🧑🎓 Student & Family Database Management
Maintain accurate records for student profiles, class history, medical details, and emergency contacts.
Organise and track forms, waivers, and attendance logs for easy reference.
👩🏫 Instructor Documentation Management
Maintain a secure database of:
DBS certificates
Insurance documents
Instructor agreements and contracts
CPD and training records
Track expiration dates and send reminders for renewals.
Design and distribute digital forms for:
Registration and re-enrolment
Feedback surveys
Event sign-ups
Policy acknowledgements
📝 Form Creation & Distribution
Generate and update reports on enrollment, attendance, and tuition status.
Track document submissions and follow up on outstanding paperwork.
📊 Reporting & Tracking
Store sensitive information securely and manage it in compliance with GDPR and best data protection practices.
Control file access to protect confidentiality.
🔐 Secure Data Handling
Well-managed documents and databases save time, reduce errors, and protect your studio both legally and professionally. With everything organised and up to date, you can focus on delivering an exceptional dance experience—confident that your admin systems are solid and secure.