Financial Support

As a Dance School Virtual Administrator,
I offer Financial Support services to help your studio manage income, expenses, and payments with clarity and care. From tuition tracking to instructor payroll, I ensure your finances run smoothly—so you can focus on growing your studio with confidence.

  • Monitor class fees, due dates, and outstanding balances.

  • Record payments and issue receipts using your studio or accounting software.

💳 Tuition & Payment Tracking

🧾 Invoicing & Billing Support

  • Create and send invoices for term fees, private lessons, workshops, and merchandise.

  • Manage recurring billing, instalment plans, and follow-up reminders for overdue accounts.

  • Generate clear reports on income, arrears, and payment trends by program, class, or term.

  • Support your bookkeeper or accountant with well-organised financial records.

📊 Financial Reporting

  • Track teaching hours and class coverage for payroll purposes.

  • Prepare pay summaries for hourly, flat-rate, or per-class instructors.

  • Assist with scheduling payments and maintaining accurate payroll documentation.

👩‍🏫 Teacher Payment Management

  • Apply discounts for siblings, multi-class bundles, or early-bird registrations.

  • Set up and manage promotional codes and seasonal offers.

🏷️ Fee Adjustments & Discounts

🛍️ Event & Merchandise Payment Oversight

  • Track payments for recital fees, ticket sales, holiday camps, and merchandise orders.

  • Maintain accurate records for pop-up classes and special programs.

  • Ensure financial information is handled confidentially and in compliance with data protection policies.

  • Restrict access to sensitive financial data to authorised personnel only.

🔐 Secure & Compliant Data Handling

Consistent, transparent financial management helps build trust with families, prevents cash flow issues, and keeps your studio running smoothly behind the scenes. With my support, you’ll stay financially organised—and confidently focused on your dancers and your community.

Why it Matters