Special Event Coordination
As a Dance School Virtual Administrator,
I offer full Special Event Coordination services to plan, organise, and execute successful, memorable events. From the first checklist to the final curtain call, I manage the logistics that make your performances, examinations, and competitions stress-free and professional.
🎠Performance & Showcase Management
Coordinate timelines, rehearsals, and run-of-show.
Organise cast lists, music files, costume requirements, and parent communication.
Liaise with venues, technical teams, and volunteers.
Create programs, signage, and backstage schedules.
🧑‍🎓 Dance Examination Coordination
Schedule exam dates and coordinate with examining bodies (e.g., RAD, ISTD, Acrobatic Arts).
Manage registration forms, fees, and candidate lists.
Prepare and distribute exam timetables, uniform guidelines, and result reports.
Register dancers and groups for competitions.
Manage entry forms, music submissions, waivers, and payments.
Coordinate rehearsals, travel logistics, and parent communication.
Create performance orders and packing checklists.
🏆 Competition Coordination
Send announcements, info packs, and reminders to students and families.
Track RSVPs, permission slips, and event payments.
Handle inquiries, changes, and last-minute updates.
đź“© Communication & Admin Support
đź“‹ Logistics & Documentation
Maintain detailed event checklists and planning documents.
Prepare all required paperwork for venues, vendors, and exam boards.
Support risk assessments and ensure compliance with studio policies.
Why it Matters
Whether it's a dancer’s first recital or their final competition, well-organised events create confidence, professionalism, and lifelong memories. With expert support behind the scenes, your team can focus on what they do best—performing, inspiring, and celebrating dance.